Teach
Boosters Meeting 3-6-2015
Present: Kimberley
Wormley, Brian Olson, Kurt Rightmyer, Wendy Sylvester, Mike Berger, Altee Vigil,
Dondi Hubbley and Laura Cooper.
Absent: Melinda Keller, Robyn
O’Leary, CeRae Spiedel, Terrie Marshall, James McMillen
The
6th grade play will be Stuart Little (May 21st, a Thursday). Dondi has already paid royalties and has been
reimbursed for the script. Casting will
be done soon. T-shirt sales will help
offset play costs. Dondi needs
assistance to help during play rehearsals some of which will be during school
and some after school. This play has
more speaking roles so there will be more students to manage during rehearsals. CeRae is going to help with on-campus set
construction for the kids who will be doing that as well as T-shirt
design. Kurt reminded everyone that the
next round of electives, if it moves forward, could be used to help support
some of the play preparation (Wendy wondered if Robyn’s elective newspaper
class could be adapted to do the play program design, for example).
Dondi said that at a school the size of
Teach an all-school play could be a better way to go, so that all students have
a part in the play (speaking, tech, program design, etc.). Dondi said she does not yet have an estimate
for the lighting as yet. It will be a
higher cost than when the play was at BP, as BP has some of its own
lights. The cost for T-shirts is $4.75
per shirt. He play paid for them, and
parents may give donations at the door towards reimbursing T-shirt cost. Wendy said that Brad, Dana and Summer Kabaker
just did T-shirt research and could get some numbers to Brian. Dondi said the needs for sets and costuming
are still being put together. There was
discussion of putting out an email announcement in the Teach newsletter inviting
parents to help with the play. Kimberley
mentioned that Kate Stevens who teaches at SLO High might be able to help or
connect Dondi with resources.
*****Action
Item: Ask James if he has found a
videographer for the play. Laura will find
out about another resource she is aware of.
Altee will ask her friend who videos about his ability to do this.***** There was discussion of the short time period
between the play and the end of the school year in terms of marketing the video
to parents. Much later in the meeting,
Dondi returned and said that she will try to find a student videographer for
the play.
Kurt reported that Home Depot is going to
supply some coolers for protecting kids’ lunches from the sun/heat, as well as
some shading to protect the classroom windows from direct sunlight which heats
up the classrooms. Home Depot is also
donating a misting system. Altee said
that she had already been asking Home Depot for some things and there was some
discussion about how to coordinate donation requests; perhaps a database that
tracks who is asking for what from whom.
Kimberley said that perhaps having a “volunteer/donations chairperson”
who helps coordinate donations would work (with donations for the social auction
handled differently). Wendy said that
Laurie at Miner’s Ace Hardware is also very responsive to requests from
schools.
Kim said that the newsletter went out
March 4th soliciting round 2 of Electives. Janet suggested that moving to a Thursday
would give parents who did not have an opportunity to participate. Kim
said that one way to help with leadership development could be to have a child
from Round 1 as an assistant for Round 2.
The parents or teachers leading the elective could ask their
participants who would like to be an assistant teacher. Teachers would then select a student to be
the assistant. Kimberley asked if there
was enough parent interest for round 2 of electives. There was discussion of possibly doing
Electives after school. International
Day is April 30th. Kimberley
asked Kurt to talk with Pai, Nara and Ava to see where they are in planning
this event.
Mike asked if we could move the May
meeting to May 8th. Kimberley/Laura/Janet
will look at moving the day/location to not conflict with SLOCA who utilize the
MP room on the 2nd and 4th Fridays of the month.
Brian gave a report on the budget. We are at about 89% participation and 80% of
pledged donations have been collected.
We are about 20% short of our expected pledge amount. The Scholastic Book Fair, KickIT Games and
the Social Auction are the big remaining fundraising events. If we over-exceed on those fundraisers, we
may make up the $9000 shortfall that we are now predicting. Monies raised from parent pledges plus all
the fundraisers total up to what the Boosters club hopes to raise for the year. Wendy said that at the financial stewardship
meeting they have discussed changing that dates of some of the fundraisers so
that they are spaced to not have too many of the larger fundraisers late in the
year. Through Wendy, Summer said that
there has been good participation for KickIT Games so far. *****Action
Item: Kim and Brian will work on a physical letter to follow up on parent
pledges. *****
We need $32,000 between the next three big
fund raisers (Brian: . We hope to raise $14K to net $10K on KickIT
Games alone. Out of 30
volunteers/chaperones, we’ve collected most of those funds. Brian said that before the trips happen, we
need to reach out and collect the chaperone funds to get those funds collected in
a timely way.
A question was raised: If the Booster Club
gives money to a for-profit company (KickIT), and we’re non-profit, who gets
the tax deduction? ****Brian will look
into this. In general, he recommends
each person contact their own tax advisor.
Brian said that due to lack of office support we are not sending tax
deduction letters this year. However,
parents can request letters from Brian.
Altee then discussed Teach Derby Casino
Night. There is a mockup for the posters
and there are 6 bids out for the food. *****Action Item: Altee will get an idea of
food costs to Brian by Tues/Wed of next week.***** Crystal Springs will donate the printing for
the poster and booklets. Donations are
trickling in. The horses are being made
by Paige and will be in classrooms by Spring Break so that students can start
working on them. Ticket prices will be
$50 which will include play money, food and drink. John Rourke is taking care of the barn and
will get a speaker system. We have the
auctioneer secured. The glass sponsor is
doing stemless glasses. Altee has been
asking local vineyards for wine donations.
****Action Item: There was
mention of James McMillen having a contact at a vineyard. Laura will donate some wine from her family
ranch (6 bottles of wine).****
There will be 6 auction horses and 18 live
auction items total. Altee is reaching
out to Save Teach parents from a couple of years ago to invite some of
them. Mike suggested Altee bring some
info to Open House on March 18th (flyers, info, horse from years
past for visual). Nametags will be
included in each person’s check-in packet.
Altee is creating a timeline for future social auction planners that
reports what tasks need to be done at which times to prepare for this fundraiser.
There
was a discussion of accessing electronic resources that are available through
the Teach library. On the Teach
homepage, there is information about accessing the e-resources. *****Action
Item: Mike is going to link with the Teach FaceBook page if possible.**** Teresa
asked about how the library could put its “wish list” out there for
parents. She also said that the media
center is not yet set up and asked for support from parents on this issue. Teresa said that some prospective parents have
come through the library and have seen the unfinished media center. *****Action
Item: Robyn and Kim will explore this.*****
Minutes from 2-6-2015 could not be
approved at this point in the meeting as there were not enough board members
present to approve them. Minutes will
have to be approved at the next meeting.
Teresa said that the county is holding a
Battle of the Books at Laguna Middle School April 18th, Teresa
thought that if Battle doesn’t materialize here they could participate there,
or could participate additionally. Teresa
said that Mr. Crabb is getting the Battle materials. *****Robyn
will talk with Mr. Crabb about Battle of the Books.**** Teresa said that the library does not have a
full set of Battle Books. People present
said that the classrooms have some books, but each classroom does not have full
sets. Teresa forwarded an email to Robyn
and Guy from Rotary Club that offered support in the way of materials… ****Teresa said that she could use a parent
to inventory the Battle Books we have on site. Kim will ask for parent help with this.**** She also asked for help with any additional
lists that teachers generate (as in the “challenge” books from years
past). The questions can be shared with
Bishops Peak School. Mr. Crabb may be coordinating with BP to get
the questions from them (***ACTION ITEM: Robyn will ask him****).
There was a discussion of AR tests. Each teacher is doing this differently. $1500 is being asked for to set
up AR testing in the library. There is
an AR app, but you cannot take the tests at home. (Mignon Jones arrived). The people present felt that teachers should
identify this as a need rather than funding AR subscription at this time. (Robyn had to leave the meeting.)
Mignon discussed the Scholastic Book Fair. She will ask Janet for help setting up Signup
Genius so that parents can sign up to help. Teresa and Laura said that they can help
today; Teresa said she could also help on Monday morning.
*****Action Item: Kimberley
will bring a projector and screen for the library for Open House.*****
At
this point the meeting was adjourned as people had to leave.
Respectfully
submitted,
Laura
Cooper, secretary for Boosters Club
