Charles E. Teach Booster Club

Charles E Teach Booster Board meeting

March 7, 2014

Charles E Teach Elementary School – Room 22

 Board Members

Randi Barros –Co- Vice President

Dan Block – Principal/Teach School Rep

Mignon Jones – Treasurer - absent

Vanessa Rizzo – Board member at large/4^th Grade rep

Morgan Robertson – Board member at large/6^th Grade rep-absent

Lori Shields – Secretary

Helen Sipsas – President

Kimberly Wormley – Co-Vice President- absent

Other Guests In Attendance

Michael Berger
Jessica Carlberg
Laura Cooper
Brian Olson
Kurt Rightmyer

Call to Order - 8:40 am

        I.         Welcome & Introductions

      II.         Review & Approval of Minutes – Minutes from the 2/7/14 meeting were reviewed.   A motion to approve the minutes reviewed was made, seconded and carried. Minutes - reviewed.  Laura mentioned she realized she had forgotten to make her 3rd installment of the donations, wondered what follow-up was done to connect with other families that need to complete pledges.

    III.         Finance Update – Helen reported that the Boosters are currently operating at a loss.  The bulk of our expenditures have already occurred, and at this time, it seems very likely that the Boosters will break even for the year.  There is a decent balance to accommodate the cash flow needs, but it would be preferable to have a larger cushion.  CIMI came in higher than was budgeted, and that will have to be taken into account for next year's budget. Helen will talk to Mrs. Serafin and Janet Crabb about that budget. 

 

Helen reported that pledges from parents for the year are at 98% collected for 6^th grade families, 81% for 5^th grade families and  4th grade families are at  74%. Deposits for next year's trips are going to come due soon.  It was recommended that someone should try to get the pledges for next year started before this school year is done.

T-shirt sales were budgeted to make $1000 but it appears that we have lost $600. Helen needs to work through the numbers to see what happened.

Laura Cooper will help find out what the expenses are, and what outstanding invoices there may be, for assemblies.

    IV.         Principal's Report – Mr. Block reported that the Innovation Exploration Initiative presentation was very successful, as well as Open House. 

      V.         Grade Rep Updates –

4^th grade – Vanessa reported that there were no needs from Mr. Crabb.

5^th grade - Kurt reported that the 5^th graders had just recently returned from Yosemite, and they all had a great time.

6^th grade – Morgan was unable to attend.

    VI.            Events –

Open House – Was on March 5th - Helen reported turnout was great and she believes there  will be lots of new families next year.  Dan Block believes he will have a good idea on new numbers within about two weeks, but we probably can't get the info soon enough to get the word out about the auction to prospective families.  Dan said we could get the e-mails of parents that attended the open house, in order to try to get information out to them.

International Day - March 14^th. 14 countries will be represented.

Book Fair - March 10-14, in the afternoons.  Kimberly W needs volunteers.  Jessica asked if more than one volunteer is needed at the time zones.  It was noted that slots for right after school could use two or more people.

March-a-thon – The event is being held on March 21^st, and is on track with sponsors.

Dinner Auction – Randi noted that they are doing fairly well on receiving donations, and there are some really good items being offered. Right now the push is to sell tickets to get higher attendance.  Ideas for how to improve ticket sales were discussed. There is also a plan to do an online auction as well, to improve sales.

  VII.         Open Forum – Succession planning - planning for next year's board should start soon.  Helen would like to put together a group to work on getting candidates for next year's board positions.  Per bylaws, elections are supposed to be held on the 1st Monday in June.

Vanessa R asked who the art teacher is because she knows of a $2500 grant available from the American Institute of Architects, but an art teacher has to be the one to submit the request.  Helen will talk to someone about getting the grant submitted.

VIII.            Adjournment – 9:40 am