Friday, November 6, 2009

Teach Boosters Meeting Minutes - November 6, 2009

Teach Booster Club
General Meeting Minutes 6 November 2009

I.                    Welcome and Approval of Minutes
a.       Meeting was called to order at 8:35 a.m.  Since the minutes were posted and most people had a chance to read them, it was moved (Ahmad Amir) and seconded (Sunshine Cowgill) to accept the minutes as posted.
b.      Addendees:  Mary Amir, Bonnie Achugbue, Doris Kim, Susmita Pal, Beth Meyer, Jennifer Flachman, Mika Abbott, Kathryn Rogers, Sunshine Cowgill, Cheryl Clark

II.                 Financial Report
a.       Ahmad presented new balance sheets.
b.      We changed to a new, shorter duration CD for better interest rate and more allowed withdrawals.
c.       Our bank accounts need new signors, as Jayme Broudy, Sara Tregenza and Mary Amir were last year’s signors.
d.      New statements going out will reflect new balances after Genevieve’s sale.  If people have questions about statements, please direct them to Ahmad at 441-9080 or they can email him at
e.       It was asked how parents will be notified of funds for next year’s budgets, and this will be discussed in the next meeting.

III.               Principal’s Report
a.       Mr. Block expressed his appreciation of the time the Boosters have taken getting ready for our events.
b.      Parent conferences went well this week.
c.       The SLO School District office had an interest in partnering to get vaccines for our children to keep them from getting so very sick.  They were pleased that they could work with the group providing the vaccine, since so few doses have been available through the regular channels.  The school was surprised to receive requests for >200 vaccines, and a tentative date for the vaccination will be determined very soon.  There will be a parent welcome in the next newsletter so that parents know they can be present for their children at the time of vaccination if they wish.  A special effort has been made for the timing and organization of the vaccination to take into consideration the different needs of children in a wide age range.  It looks like the shot will be available to anyone who wants it.  There is no guarantee on the number of vaccines available, but they expect to have enough for those who want it.
d.      Electives start November 12.  There will be 10 electives offered, with approximately 9 students in each class.  Classes include:  yearbook, science fair, sign language, sustainable design, dance, historical building & architecture, art, printing and debate.  It was asked if guest speakers are allowed during elective classes, and the answer is “yes.”
e.       Room reps were busy this morning collecting tickets & BBQ Barn Party items.

IV.              Teacher’s Report (Guy Crabbe)
a.       Mr. Crabbe has been in contact with the Special Olympics to do a community service project.  The student council voted to do a Special Olympics event here at our school in the sprint and students will participate in the planning and execution of the project.  There is no date yet set for the project.
b.      Mr. Crabbe received a $400 grant from the Teach Foundation for a 4th grade field trip to Santa Barbara on the train.  This was a regularly scheduled/budgeted trip, but the grant reduces the amount of funds needed from the trip fund for this event.  The 4th grade will go to the Natural History Museum and the Mission and possibly the Presidio on February 17.
c.       The 4th grade is collecting and finalizing their Candy for the Troops drive for Veteran’s Day.  They will box up the candy and ship it to troops around the world next week.  2 servicemen have come to speak to Mr. Crabbe’s class in the past month, and two more veterans are scheduled to address the class.  It was generally agreed by the Boosters present that this is a fantastic idea and should get more attention.  Ms. Flachman asked if Mr. Crabbe has a camera in his class, and expressed a desire to see more photos of special classroom activities so that the parents and community can see what a great school we have.
d.      The 4th grade will take a field trip next week to see The Hobbit on stage.
e.       Astro Camp was “crazy great,” and the trip was much appreciated by the students and teachers.  J  There will be lots of photos to share.

V.                 Committee Reports
a.       T-Shirts were sold last Thursday on campus and an order form will go out with next week’s email & newsletter to parents who still want to order.  We will also be offering the shirts at the BBQ Sunday.  The sales are going well, and a second order was received this week.
b.      A date is needed for International Day.  This item will be put on the December agenda.
c.       The Spring Fundraiser is a great time to get the 2010-2011 Booster Board involved so that there will be a smooth transition from the graduating 6th grade parents to a new group.  Many of the current board members are 6th grade parents and won’t be involved next year.

VI.              New Business
a.       Succession planning. 
                                                               i.      It was suggested that board members should write a job description to aid in recruitment for new board members and transition.  It would be nice to get the new board in place by the end of the school year, so they will be ready at the beginning of the 2010-11 year.  It will be especially important to apprentice a treasurer early, as it is a big job and may take some time to pass on all the relevant information and training.  It was suggested that Helen would be an excellent candidate for next year’s treasurer.
                                                             ii.      Outreach to 3rd grade parents should be provided, particularly around springtime when recruitment activities are ongoing.  A survey might be a good way to assess the best times to hold Booster Club meetings, and perhaps we should consider changing meeting times to encourage higher attendance.
b.      Public Relations
                                                               i.      Press releases/newspaper submissions might be a good idea to publicize special class events, particularly ones that are of community interest, such as having Vets talk in class around Veterans Day.
                                                             ii.      Are we doing active relations for recruitment and publicity?  Major events are getting on community calendars, including radio and newspaper.
                                                            iii.      Teach was nominated for the Distinguished School award.  This award used to be determined by a rise in test scores, but now it’s based on the total score, so that Teach has a better chance of winning the award.  The application process after nomination used to be very rigorous and a lot of work for teachers, but now it seems less complicated.  If we are named a Distinguished School, we will find out in the Spring.  It will be a nice thing to publicize if our school is chosen.
c.       Recruitment
                                                               i.      What is the student selection process?  When did it switch from by testing to open enrollment?  Its been a “number of years” since it was determined that anything other than open enrollment wouldn’t be appropriate for a public school.
                                                             ii.      It was asked, what if we dramatically increase enrollment?  We are free to add more classes if we increase enrollment enough to need them.
                                                            iii.      Concern was expressed about the perception of elitism in our school and also of luring children away from their current schools.  It was recommended that recruiting should be more about information than persuasion, and word-of-mouth is the best recruitment tool.  Using the term “challenge” as a reason to send a child to Teach School was offered as an example of a successful way to describe why Teach might be a good school for some children.
                                                           iv.      It was suggested that if there will be a big recruitment push, it should be before Open House.  Current students and alumni have been a good resource for inviting other children to investigate Teach, and speaking opportunities for those people should be offered again at Open House.
                                                             v.      Should we have a Recruitment Committee?  Kathryn rogers volunteered to be involved (not head) with a recruitment committee.
                                                           vi.      Do we have success statistics about alumni?  Ms. Lamphier keeps track of alumni and their stories and might be a good resource for that kind of information.
d.      Barbeque & Barn Party
                                                               i.      Current head count is approximately 220 people!
                                                             ii.      Last minute ticket sales & counts are still taking place for the BBQ and other events.  RSVP’s have not been received from all families, and those who know the families that have not responded will call them and see if we can get a better head count before the food purchase.
                                                            iii.      Jill Chan and family have donated the meat for the barbeque.
                                                           iv.      Volunteers are busy working on setup and decorations for the event.  Logistics and timeline were discussed.  A cleanup party will ensue after the event.
                                                             v.      The weather report looks good!
                                                           vi.      An email reminder will go out today or tomorrow.

The meeting was adjourned around 10:00 a.m.

Minutes taken by Sunshine Cowgill for Jocelyn Leonard.

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