Friday, February 7, 2014

Charles E Teach Booster Board meeting
January 10, 2014
Charles E Teach Elementary School – Room 27

 Board Members
Randi Barros –Co- Vice President
Dan Block – Principal/Teach School Rep
Mignon Jones – Treasurer
Vanessa Rizzo – Board member at large/4th Grade rep
Morgan Robertson – Board member at large/6th Grade rep
Lori Shields – Secretary
Helen Sipsas – President
Kimberly Wormley – Co-Vice President- absent

Other Guests In Attendance
Anika Clements
Taffy Gonzalez
Denise Jenkins
Summer Kabaker
Doris Kim
Grace Kim
Brian Olson
Robyn O’Leary
Kurt Rightmyer

Call to Order - 8:35 am
        I.         Welcome & Introductions

      II.         Review & Approval of Minutes – Minutes from the 12/8/13 meeting were reviewed.  Helen asked Dan Block for clarification on the computer lab discussion.  Mr. Block stated that due to the implementation of Wi-Fi at all of the elementary schools, there will probably not be a need for a computer lab. A motion to approve the minutes reviewed was made, seconded and carried.
    III.         Finance Update – A brief review of the responsibilities of the Treasurer was given - Mignon collects everything from the Treasurer mailbox and the vault.  She copies checks, prepares the deposit, and gets it to the bank. Kristin, the bookkeeper, inputs all appropriate information into Quickbooks, and runs the reports, verifies the financial statements, and monitors payments out of the accounts.

The balance sheet was reviewed, along with the final budget, including the YTD Actual-to-Budget.  Mignon noted that she is still working on getting the credit card accounts set up in time for the auction. Taffy recommended talking to Altee Vigil about how she set it up two years ago when she was Treasurer.

Hearst castle trip – Everyone was reminded that a decision on whether or not to approve a request by the teachers to pay for the expense of a 6th grade trip to Hearst Castle was postponed last month, due to a lack of completed financial statements at the meeting.  Discussion was held as to whether or not the Boosters would support the expense.  A motion to pay for the trip was made, seconded and carried. 

    IV.         Battle of the Books (BB) – Helen announced that Mr. Block purchased one set of books for Teach, and one other set has also been purchased.  Helen stamped the books to make sure they stay with Teach when it moves.

      V.         Principal's Report – Geography bee is today.  Science fair is at the end of the month. Don't want models, want them to prove something with the scientific method.  Had an event to show kids what to do/what not to do. New Teach site facilities were reviewed this week and over the break.  Portables will be totally gutted-carpet, etc.; decking has been replaced and banisters will be replaced.  Teachers will look at space next week to get ideas of needs and how to work all of the space into functional needs.  Will have meetings for parents to help review and offer ideas. He is planning a day to meet with all of the departments that will be active on the new campus to talk about coordination efforts and needs from their perspective as well.

    VI.         Grade Rep Updates –

4th grade - Vanessa was not available for comments.

5th grade - Kurt shared that the holiday party went well,  and that he had sent out a memo regarding battle books and electives to 5th grade families.  He had tried to get more parents to offer an elective class, but Randi noted that there weren't enough classrooms anyway. Kurt also sent a memo re the auction asking for donations.

6th grade – Morgan informed the group that she had followed up with the teachers re the Genevieve incentive party.  Mr. Lanier provided dates for the pizza party, and will work with the room parent to get volunteers for the party.  Everyone is still working on deciding on a date for the 6th grade ice cream party, and working out allergy issues.  Discussion was held regarding possibly coordinating the ice cream party with 6th grade play activities to avoid cutting into classroom time.

  VII.         Events –

Craft Fair –
Randi reviewed the event, and stated that it went better than anticipated.  Kids showed a lot of effort with their planning around organizing, set-up and income. over $600 raised by the students for the Booster's.  Could be a good event next year to shares with SLOCA.
March-a-thon – Summer announced that the event is being held on March 21st.  She could use some help with sending out letters and getting donations, as well as completing the t-shirt design. Wed, Jan. 15th is the date of the first planning session.
Open House - March 5th. Robin offered to do a slide show of the new campus to have at the open house. Mr Block acknowledged that it would be nice to have it at to the new campus, but it's not functional yet. Boosters will need to do hospitality that night.

Science Fair - Need hospitality for science fair. Grade reps will secure cookies.

International Day - March 14th. This will be a joint event with Bishop Peak.  We need parent volunteers, as we didn't get much from the info snap sign-ups.  Denise noted that someone booked a flamenco group for International day. Helen would like to get a chair for this event.

Book Fair - March 10-14.  Robyn reminded everyone that we should consider asking for additional books for the new library in our marketing plans.  Also need a chair for this event.

Dinner Auction – Taffy noted that donations are continuing to be collected, and we can always use help collecting more.

VIII.          Open Forum – Next meeting is on February 7th.  Randi B announced that two Teach students are in the production “Pinocchio,” which opens tonight. It will be playing for the next three weekends.
    IX.          Adjournment – 9:37 am

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